export word 2016 table of contents to pdf

#EXPORT WORD 2016 TABLE OF CONTENTS TO PDF PDF#
#EXPORT WORD 2016 TABLE OF CONTENTS TO PDF UPDATE#
#EXPORT WORD 2016 TABLE OF CONTENTS TO PDF MANUAL#
#EXPORT WORD 2016 TABLE OF CONTENTS TO PDF SERIES#

Once the 'Heading 1' style has been updated to match that in your document, for the other chapter headers, just highlight the chapter title and left-click on the (now-modified) 'Heading 1' style to apply it.įor sub-chapter titles, repeat this process, but use the 'Heading 2' style instead.

#EXPORT WORD 2016 TABLE OF CONTENTS TO PDF UPDATE#

This will both apply the 'Heading 1' style to your chapter heading (allowing the Table of Contents to detect it), and also update the Heading 1 style for your document to match the style you were using. Next, on the 'Home' tab on the menu, go to the Styles section and find the style 'Heading 1' (but don't click it yet, because clicking it will reformat your title to Word's default 'Heading 1' style format).įor your first chapter heading, right-click the style 'Heading 1' and select 'Update Heading 1 to Match Selection'. Step 1: In order for Word to identify the headers and subheaders for your Table of Contents, you need to apply the appropriate 'Heading' styles to your chapter and sub-chapter headers.įor example, to mark a chapter title as a Level 1 Heading, first select the text that you would like to appear as the chapter heading in the Table of Contents by clicking-and-dragging your cursor over it to highlight it.

#EXPORT WORD 2016 TABLE OF CONTENTS TO PDF MANUAL#

Setting this up can be a time-consuming process, but if you are writing a lengthy document that will go through several drafts, the automatic Table of Contents can save you a lot of manual revising each time your page numbers or chapter titles change.

#EXPORT WORD 2016 TABLE OF CONTENTS TO PDF SERIES#

Here is a video tutorial from my Learn Acrobat XI training series that walks through this in detail.Microsoft Word has an automatic table of contents function that can automatically generate a table of contents for your document, provided you correctly tag the chapter headers and sub-headers that you wish to show in your table of contents. So, as you can see, the layout selections in the Save As dialog are critical in determining what type of Word file is created – one that is easily editable in Word or one that looks similar to the original PDF. You can set this under File > Properties > Advanced Tab.

#EXPORT WORD 2016 TABLE OF CONTENTS TO PDF PDF#

If your PDF file is in another language, like Portuguese, make sure you set the document language prior to exporting the file. Also, none of the auto numbering, page numbering, or table of contents entries map to their equivalent in Word. If you’ve ever worked a lot in Word, you know how challenging editing numerous text boxes can be. This will place the content in precisely located Text Boxes in Word. On the other hand, if you need to get as close as possible to the exact layout of the PDF file, and plan to do minimal editing in Word, select “Retain Page Layout”. Section numbers are converted to automatic numbering in Word with built-in paragraph styles and tables are converted to Word tables as well. If you have an interactive PDF table of contents, it is converted to a Word table of contents, so it can be easily updated. This selection also converts any PDF headers and footers to the equivalent in Word complete with page numbering.

You’ll need to do some clean up in the resulting file, but it’s much easier to work with. The “Retain Flowing Text” selection creates a file that is easily editable in Word, so use this selection if you plan to do extensive editing in Word. The very top choices in the layout section are critical because these choices determine exactly how the file is converted to Word. In Acrobat XI, there is a little known button in the File > Save As Other > Microsoft Word (or File > Save As > Microsoft Word in Acrobat X) dialog in labelled Settings.

Are there any other settings that might explain why the behavior is different on my copy of Acrobat as opposed to others in my office? We are all using the File | Save As | Microsoft Word | Word Document method to convert. I have the same product they do, and when I convert to Word, I don’t get the text boxes. Users in our office using Adobe Acrobat X are converting a PDF to Word and getting paragraphs in text boxes instead of regular Word, free-flowing paragraphs.

Export word 2016 table of contents to pdf